LO4 - Evaluation Of Presentation

Fitness for purpose

Our exhibition is a presentation of images representing 'The Steel City'. The event is for all ages as the content is suitable for all. However the audience will mainly take up of  students and teachers. The exhibition is planned to make it very clear what it is so all audiences would have a level of understanding.
 
The work is shown at UTC Sheffield during Design Week in Sheffield June 23-29

The event had suitable content that would be appropriate for the target audience as we have taken images from our current work and built the event around them using work from unit 31 & 32, both were themes of Sheffield/steel city. The target audience being specifically students we included our work, making it suitable.

To clearly segregate the work so that you knew what was 31 and 32 the images were divided into two videos for 31 showing photography and one for 32 showing steel city advertisement. This way it is clear and delivers the messages of representing the steel city.

The presentation was fit for purpose as it presented the intend work to be displayed in an entertaining format that represented our theme suitably. The events purpose was to show 10-20 images that represent the 'Steel City'. 
We used images from our work being Unit 32 - a unit that advertises a fictional concert, this represent 'Steel City' as it was designed to follow that using various graphical techniques. The other selection of images was from Unit 31 - this was a unit that required 10 images that represent 'Creative and digital Sheffield'. This links to our theme as it still represents a part of Sheffield. The work was then put together into two suitable videos this meant that it was a higher level of presentation rather than a dull PowerPoint. This meant it was fit for purpose as it is a format that is entertaining and something that was not done in other presentations. 

Our presentation showed showed basic skill in video editing. Which would be suitable for employers. We showed off our work from previous units making it suitable for parents and teachers.

Process followed

We followed the gantts chart created at the beginning of the unit. As this is a suitable and effective method of planning with little room for error. 

During this period I have worked with one other person who worked on the rest of the roles. We divided the roles so that we could individually work on the area without needing to be together. This meant that we could work on the unit without been together meaning that we could create the unit quickly and effectively without any excuse for delay. There were periods where we have worked together in the same room so that we could feedback to each other and improve upon our individual work and roles. We also used e-mail to constantly update work progress.

We selected the images of 32 by including all the work we had for unit 32 as it ranged from around 7-10 images. 31 work however required more methodical selection. The images were selected based on whether they meet the theme, the general quality of the image and the time of day it was taken. As when putting this together they were arranged to look like the images are taking place during one day and is going from day to night. 

We left out any images that were not suitable for our audience not of a high standard or did not follow the theme, so we instantly discarded any blurred images or ones taken from obscure angles. 
 
Before presenting the exhibition we did a brief practice by reading out a script we had printed off. The videos were stored on owncloud so that we could access the video from any computer we made sure they were a compatible file type. This was all arranged during the planning and was a simple since we did not need any paperwork to hand out.

Individual roles

Treatment and rationale 
- Matt Poole
Theme of exhibition content 
- Matt Poole

This meant that I created the theme and starting point of the unit this was created with Bill next to me as we decided together on the final theme and planning.

Budget 
- Matt Poole
Logistics and procurement 
- Matt Poole
Hospitality and catering 
- Matt Poole

I planned all these to make sure everything was suitable taking on all these roles meant that I definitely knew that all the work was done and correct and did not have to check with my colleague that these were done. 

Event planner 
- Matt Poole

My roles meant that I could do the majority of the actual creating as that is where my skill is. As I did the most planning this meant that I had to keep Bill updated and constantly sent e-mails with updated documents to make sure it was clear what he had to do.

Risk assessments 
- Bill Collett
Promotion and advertising 
- Bill Collett
Venue / Design plan 
- Bill Collett

Bill took these roles as they did not require much time and could be completed quickly to a high standard. It also meant that he did not need any of the other documents to complete these as they are mostly separate to my roles

These were my individual roles in preparations, I did most of the paper work and behind the scenes planning rather than layout and general theme.

Strengths of presentation

- It was a quick presentation that didn't drag on. The first video was 1 minute 30 and the second was 3 minutes 40. Meaning that the overall presentation lasted roughly 7 minutes as we gave a short introduction at the beginning. The overall time being under 10 minutes means that the audience are not bored or waiting and do not have to think/listen much as they are videos rather than 10 minutes of a slideshow. 

- There was a introduction so the audience knew what to look for and expect. We gave a short speech at the beginning (in planning doc) this gave the audience a general idea before the video is played so they are not confused by what they are seeing and have a understanding of what to expect.

- We played videos with music, these were more interesting than us speaking. The videos did not contain speech and the music was selected to be calming music (that is not copyrighted), this gives a relaxing feel to the presentation. A short speech at the beginning meant that there was a brief introduction so it is not all silent and there is some communication with the audience. 

- My own contribution was a strength in itself based on the fact there was two of us we managed to build an effective event. My contribution meant that the main paperwork and planning was completed swiftly. 

Weakness

- We did not interact with the audience much. By this we did not print the images out and show them to the audience where they could view them at their leisure. We could have had more interactivity like asking the audience what their favorite image was etc.

- A weakness I have to say on my part was my general performance in giving a speech, I let the team down in this area. I should have been clearer in my speech as I often made mistakes and confusion when trying to explain. However we got the general message across and my colleagues performance was good enough to save mine.  

- The feedback's main negative point was the duration of the videos, the second video been around 3 minutes was probably a little to long. Next time I would make sure it is shorter in length. This point is a fair point and is understood as a fault.


Feedback

Overall the feedback was very positive with 100% yes for enjoyment and the message of the presentation, with responses to favorite parts that all had constructive and variety in comment.

There was a comment on the music and on one-particular image which proves the audience were paying attention and had enjoyed aspects of the presentation, proving its fitness for purpose.

A strength of our event was "The part with the music". This was one comment this shows that the music selected was effective, as expected using calming music was a suitable choice.

The only negative feedback was the duration of the video with few responses saying it could be shorter. Which is reasonable baring in mind it takes up most of the presentation at a overall 5 minutes.

Also see the BBC Look North piece.

Appeal to the audience

Our guests were students from out class, the teachers and some members of staff.  The exhibition content appealed to audience by showing relevant content and also suitable music. this would be seen as competition to some members of the audience this can be shown as entertainment based on the quality of our work and theirs. From our feedback it is clear the music was one of the strongest appeals.  

This content is interesting as proven by the feedback. As part of the unit we had to research some exhibitions this helped plan our exhibition. 

What would I do different in the future?

This feedback shows how successful the overall presentation was. In future I would follow the same step and pre-cautions. However I would chose a bigger theme with more potential in future and include more interaction between the audience and us, possibly something like a quiz. Also next time a larger team would be great allowing us to cover more areas. 

LO3 - Feedback

Overall the feedback was very positive with 100% yes for enjoyment and the message of the presentation, with responses to favorite parts that all had constructive and variety in comment. 

There was a comment on the music and on one-particular image which proves the audience were paying attention and had enjoyed aspects of the presentation. 

The only negative feedback was the duration of the video with few responses saying it could be shorter. Which is reasonable baring in mind they take up most of the presentation at an overall 5 minutes.

LO3 - Unit 23 - Presentation(s)

For our presentation for Unit 23 me and Bill showed two compilation videos of work from our units to represent our theme. 

Unit_23_Studio_2.mp4

This presentation is a compilation of images for Unit 31. Where the idea behind the photos was to represent 'creative and digital Sheffield'.

Unit_23_Studio_1.mp4

This presentation is a compilation of our Unit 32 graphics for a Imaginary event called "Steel City Fest".

LO2 - Risk Assessment

LO2 - Rough Script For Presenation

LO2 - Promotion & Advertising

LO2 - Images Used In Event

LO2 - Event Map

These are images of studio 1 and 2 from above with a rough layout of how it will be.

Open buffet has been labelled on the image. However you will be able to go to the top floor where the school cafeteria will sell food to the participants if they feel inclined.

LO2 - Event Plan

When the event starts viewers are free to go to either studio 1 or 2. 

In studio 1: 

We will be show the unit 32 graphics work and let viewers see it and ask any questions if they like, we will give a quick summary of the work before showing the work, afterwards viewers will have be able to help themselves to food and ask us questions. 

In studio 2: 

The unit 31 work will be shown, the room will be dark and the viewers will sit down to a recurring slideshow of unit 31 and with a track playing over the top to compliment the slideshow. 

Afterwards the viewers can swap rooms and the viewers who have not previously seen that particular piece can watch it. 

The event will then end unless people want to ask questions. 

LO2 - Production Schedule for all weeks

LO2 - Gantts Chart

LO2 - Moodboard

Initial Ideas:

Use studio 1 and 2 and divide two rooms to show 10 images each. Studio 2 focusing on unit 32 and studio 1 focusing on unit 31. 

We will a combination of images from our units. We will divide it to 5 images between us. To make 20 in total when all our work is combined.

The theme is steel city images will represent Sheffield through the nickname steel city.

LO2 - Treatment & Rationale

Rationale: 

We have chosen the theme of the 'steel city' this is because we come from Sheffield, and want to show off our work. We have chosen to take images from our unit in creative and digital media. This is because this is the course we are studying and have covered such topics as "designing graphics for a music festival in sheffield" and "10 images that represent creative and digital Sheffield".

Treatment:

WHAT IS THE BRIEF?

An exhibition of material documenting the UTC for presentation 

AIMS OF PROJECT:

To show  work from unit 31 and 32 showing representing steel city

THEME OF EXHIBITION/EVENT:

10-20 images representing Steel City.

WHO IS THE AUDIENCE?

Parents, Stakeholders and governors

KEY DATES FOR EACH KEY MILESTONE DEADLINES:

06 - 13/01/2014

20-27/01/2014

03 - 10/02/2014

17-24/02/2014

3-10/03/2014

17-24/03/2014

31/03/ - 7/04/ 2014

14-28/04/2014

BUDGET:

The budget will be predominately spent on the catering. All other needed equipment will no cost. If we were to hire a room as we are presenting in UTC there is no need for a budget as everything is free. Room costs if this were a different place or had to pay would probably range from £60 - £100 depending on the room and time. Since we would only be in for 15 minutes the costs should be lower.

EQUIPMENT:

• Ctouch monitors
• Studio 1 
• Studio 2 
• Imac(s) 

PROPS AND MODELS:

N/A

HOSPITALITY FACTILITIES AND PROVISION:

Toilets are provided in the building, hospitals are in the city centre if needed.

LEGAL AND ETHICAL CONSIDERATIONS:

All work shall be shown on the bottom floor so the disabled can access. 

The work should not offend anybody of any background or culture. 

CONTINGENCY PLANS:

To describe and talk about the work if they are not able to be shown visually. 

LO2 - Team Roles

Team Members: 

Matt Poole
Bill Collett

Roles:

Treatment and rationale 
- Matt Poole
Theme of exhibition content 
- Matt Poole
Budget 
- Matt Poole
Logistics and procurement 
- Matt Poole
Hospitality and catering 
- Matt Poole
Event planner 
- Matt Poole
Risk assessments 
- Bill Collett
Promotion and advertising 
- Bill Collett
Venue / Design plan 
- Bill Collett

LO2 - Event Theme

Event theme is 10-20 images that represent the 'Steel City'. 

Images will be taken from:

• Unit 32
• Unit 31

LO2 - Task 3 - Role

My role in the group is budgeting. This requires me to organize the flow of money choosing what gets spent on what. Keeping a list of products purchased to save money (for example setting a price limit) and to avoid mistakes and misunderstandings (for example to avoid purchasing to many of the same item). 

I would purchase the items requested by the other groups (obviously to the above criteria), this would cover:

Logistics and procurement:
- Camera crews
- Decorations
- Other Equipment

Hospitality and catering: 
- Food
- Drink
- Customer Service

LO2 - My Specific Role

My role in the group is budgeting. This requires me to organize the flow of money choosing what gets spent on what. Keeping a list of products purchased to save money (for example setting a price limit) and to avoid mistakes and misunderstandings (for example to avoid purchasing to many of the same item). 

I would purchase the items requested by the other groups (obviously to the above criteria), this would cover:

Logistics and procurement:
- Camera crews
- Decorations
- Other Equipment

Hospitality and catering: 
- Food
- Drink
- Customer Service

LO2 - Task 2 - Diagrams

LO2 - Task 2 - Identifying Team Roles

• (A) Venue/design plan
• (B) Content
• (C) Theme (celebrating student work)
• (D) Budget (in-house)
• (E) Logistics & Procurement (getting things from an outside agency)
• (F) Hospitality and catering
• (G) Event planner (running order)
• (H) Legal and ethical requirements
• (I) Relevant risk assessment 
• (J) Promotion and advertising

Our team are doing taking these roles:

• (D) Budget
• (E) Logistics & Procurement
• (F) Hospitality and catering

   Note: We are also additionally taking responsibilities for I and J

LO2 - Overall Planning Of Showcase Event 2014 (Gantts)